BookWise features

BookWise is bookkeeping and financial reporting software for private practice clinicians. Everything below is included in the one plan, $60 per month, with a 60-day free trial and no credit card required. Every feature can be tried in the public demo with sample practice data.

Financial reporting

Reports are built from your coded transactions and stay current all year. Cash basis, by bank date.

• Financial reporting

  Profit and loss, balance sheet, and tax summary, generated from your books at any time, for any month, quarter, or year.

• Profit and loss statement (income statement)

  Every month side by side, with income and expense categories, totals, and net income. Same-year and cross-year comparison.

• Balance sheet

  Assets, liabilities, and owner's equity as of any date, with bank balances from your connected accounts, opening balances, fixed assets, and prior draws and investments.

• General ledger

  A complete categorized ledger of every transaction, coded to your chart of accounts on a cash basis. Drill from any report number to the transactions behind it. Exportable to Excel for your accountant.

• Reporting and analytics

  Twelve-month trend sparklines on every category, an income and expense summary with your usual range, and category totals on demand.

• Data import and export

  Transactions import automatically from your bank through Plaid. Reports export to Excel and CSV; the tax summary exports to TurboTax (TXF).

Expense tracking and receipts

Bank and credit card transactions sync through Plaid. You choose exactly which accounts to share.

• Bank connection and transaction sync

  Connect business checking, savings, and credit card accounts through Plaid. Sync on demand or by date range. Account balances shown per institution.

• Expense tracking

  Every expense is recorded, categorized, and totaled by category, month, and vendor. Uncoded transactions are listed until they are coded, so nothing is missed.

• Transaction categorization

  Categories are suggested from your own history. Code one transaction or a whole batch of similar transactions in one click. Transfers between your accounts are detected and paired.

• Transaction splitting

  Split a single transaction across categories, for example a payroll withdrawal into wages and employer payroll taxes.

• Receipt management

  Forward receipt emails to your private BookWise address, or drag in emails, PDFs, and photos. Each receipt attaches to the matching expense and is grouped by vendor, so every deduction can defend itself in an audit. Missing receipts are counted per vendor.

• Income tracking

  Income coded by category and income type (such as insurance or self-pay), with payment processing fees recorded automatically from Stripe.

Tax reporting

Your year-end summary follows your actual tax form, line by line.

• Tax reporting (Schedule C and Form 1120-S)

  A year-end tax summary organized to the lines of Schedule C for sole proprietors and single-member LLCs, or Form 1120-S for S corporations, with line numbers that follow the current form revision.

• Quarterly estimated tax planner

  Estimated federal tax by quarter from your year-to-date books, so there are no surprises in April.

• Fixed asset and depreciation tracking

  Equipment cost and accumulated depreciation by year, with book value shown on the balance sheet.

• Owner equity tracking

  Owner's draws and investments, opening balances, and prior-year equity so the balance sheet balances from day one.

• Period lock

  Lock the books through a filed date so nothing in a closed period can change by accident. Reports are never blocked; unlock any time you genuinely need to restate.

• Tax exports

  One-click exports for TurboTax (TXF) and Excel, plus an audit-ready export built for your accountant's workflow.

Accountant access and collaboration

• Accountant access (multi-user permissions)

  Invite your accountant or bookkeeper with read-only or full edit access. They work directly in your books under a Business Associate Agreement.

• Audit trail

  An activity log records sign-ins, bank connections, coding changes, fee entries, and settings changes.

• Ask BookWise

  A built-in assistant that reads your books and answers questions in plain language, any hour.

• Practice-specific chart of accounts

  Categories and examples set up for your profession: therapists and counselors, psychiatric practices, dietitians, speech-language pathologists, physical and occupational therapists, chiropractors, acupuncturists, and massage therapists. Sole proprietors, LLCs, and S corporations.

Security and compliance

• HIPAA compliance

  HIPAA compliant by design. A Business Associate Agreement is available to every practice and to invited accountants.

• Encryption

  Transaction data is encrypted at rest and in transit. Bank credentials are never stored; access goes through Plaid.

• Your data stays yours

  Export everything at any time. Your data stays available even if you cancel.

Feature summary